BEAUFORT COUNTY GENEALOGICAL SOCIETY
BY-LAWS
(1) The name of this non-profit corporation is the Beaufort County
Genealogical Society.
(2) This Corporation is organized under the provisions of Internal
Revenue Code 501 (c) (3).
ARTICLE II. PURPOSES The purposes of this Corporation shall be:
(1) To maintain an association of persons interested in the research of
family histories associated with Beaufort and surrounding counties.
(2) To promote information concerning laws preventing desecration of
cemeteries and aid in the recording of cemetery sites.
(3) To establish and maintain records of genealogical resources.
(4) To encourage genealogical activity, including but not limited to
education, research, and publication.
(5) To accumulate, index and file cemetery and family records in order
to facilitate easy retrieval and to make them accessible to researchers.
(6) To publish appropriate materials as approved by the Beaufort County
Genealogical Society.
(7) To encourage the exchange of information with other
genealogical/historical organizations.
(8) To enter into any other activities in furtherance of these and
other similar purposes which may be directed by the Corporation's Directors,
and which are not inconsistent with this Corporation's organization under the
appropriate Sections of the Internal Revenue Code, and the Non-Profit
Corporations Act of North Carolina.
(1) Membership shall be open to all individuals interested in assisting
in the achievement of the purposes outlined herein; and the number of
memberships shall be unlimited unless otherwise specified by the Board of
Directors. Application for membership
shall be made to the Corresponding Secretary.
(2) Types of Membership. Regular
membership shall entitle the member to attend meetings, and to join with other
members collectively and individually to carry out the purposes of the
Corporation.
(3) Membership dues. There are
does for admission as a member. Dues
for members shall be $10.00 annually.
(4) Term of Membership. The
term of membership of each member shall continue from year to year upon payment
by such member of dues required.
(5) Maintenance of Membership Rolls.
The Recording Secretary shall be responsible for maintaining a roll of
the names and addresses of members. The
Corresponding Secretary will furnish the name and address of every new member
to the Recording Secretary, along with membership fees. The Recording Secretary will use this
information for maintenance of the membership rolls. Further, the Recording Secretary shall ensure that all fees and
monies received shall be turned over to the Treasurer. The Corresponding Secretary shall maintain a
list of members. The two Secretaries
shall compare and reconcile their lists of members at the beginning of each
quarter of the year and any discrepancies shall be submitted to the Corporation
at the next regular meeting of the members.
(6) Resignation of Members.
Members shall be deemed to have resigned if they do not re-affirm their
memberships when requested to do so, as provided in sub-paragraph (4)
supra. Additionally, any member may
resign from the membership of the Corporation by delivering a written
resignation to the Board of Directors, which shall furnish such information to
the Secretaries.
(7) Memberships are non-transferable.
(8) Rights of Members. The
right of a member to vote and all his rights, title and interest in or to the
corporation shall cease on the termination of his membership. No member shall be entitled to share in the
distribution of the corporate assets upon the dissolution of the corporation,
but in such event the assets shall be distributed as provided by law in North
Carolina General Statutes, Sec. 55A, Non-Profit Corporation Act, with all
monies in the treasury after all debts have been settled, to be contributed to
the George H. & Laura E. Brown Public Library for the purchase of materials
for genealogical research.
(1) Annual. There shall be a
general meeting of all members, held on the first Wednesday of November of each
year. Notice of the annual meeting
shall be given to members at least 10 days prior to the meeting, specifying the
time and place of such meeting. This
notice may be given by publication in newspapers of general circulation in the
Beaufort County area.
(2) Monthly Meetings. Monthly
meetings shall be held at 7:00 pm on the first Tuesday of each month in the
North Carolina History Room of the George H. & Laura E. Brown Library and
at other areas within Beaufort County on a periodic basis, with the time and
place of each subsequent monthly meeting or suspension thereof, subject to a
vote of a majority of the members present at a regular monthly meeting, or by a
vote of the Board of Directors. Notice
of any change in the time or place of the regular monthly meeting shall be
given as required under sub-paragraph (1) supra.
(3) Special Meetings. Special
meetings of the members may be called by the Board of Directors, by the President,
or upon request of six members. Notice
of such special meeting shall be the same as above, except that the purpose(s)
of such meetings shall be stated in the Notice.
(4) Voting. At every meeting of
members, each member present shall be entitled to one vote on every issue
submitted to a vote. All elections
shall be held and all questions decided by a majority vote of the members
present, provided that one must have been a member for a minimum of a month or since
the last regular monthly meeting to qualify to vote in elections for officers
or for members of the Board of Directors.
(1) Membership. The first Board
of Directors shall consist of those persons named in the Articles of
Incorporation. There shall continue to
be five members of the Board of Directors until such time as these By-Laws
might be amended to provide otherwise.
The term of office shall be three years. These members shall serve staggered terms with two directors
serving for three years, two directors serving for two years, and one director
serving for one year. Terms for the
original members of the Board of Directors shall be determined by drawing by
lot; thereafter, membership on the Board of Directors shall be by election when
a member shall have served his term, and a vacancy is anticipated.
(2) Duties. It shall be the
duty of the Board of Directors to establish policy consistent with the
objectives of the Corporation and the Statues under which it is organized; to
promulgate such policy to the Officers and the membership and to require
reports that will ensure that their policies are being adhered to.
(3) Vacancies. Regular
vacancies on the Board of Directors shall be filled by election. Other vacancies occurring, such as by
resignation or inability to serve, shall be filled temporarily by a qualified
member of the Corporation, selected by a vote of the Officers of the
Corporation. If the vacancy becomes
apparent at a general meeting of the membership, then, members qualified to
vote in elections may nominate and elect a member to fill the unexpired term,
or upon a motion, seconded and carried, may delay a vote until a subsequent
meeting.
(4) Meetings. The Board of
Directors shall meet at least once each quarter; and in addition, when requested
to meet by the President in order to carry on the regular business of the
Corporation.
(5) Quorum. Three members of
the Board of Directors shall constitute a quorum for the transaction of
business.
ARTICLE VI. OFFICERS.
(1) Number. The officers of the
Beaufort County Genealogical Society shall be a President,
Vice-President, Recording Secretary, Corresponding Secretary, and Treasurer.
(2) Election and Tenure of Office.
The officers shall be elected from the membership at each annual meeting
in November. They shall be installed at
the January meeting and shall assume their duties upon installation. They shall serve for one year, or until
their successors shall have been elected and assume their duties.
(3) Duties:
President. The President shall preside at all meetings
of the members, shall direct the day to day on-going operations of the
corporation, and shall perform such other duties as are common to his
office. Additionally, he shall co-sign
all checks with the Treasurer.
Vice-President. The Vice-President shall perform the duties
of the President in his absence or temporary inability to serve.
Recording
Secretary. The Recording Secretary
shall keep a record of the proceedings of the Corporation, shall maintain the
membership rolls, shall record all monies received from the Corresponding
Secretary as well as monies received from any source, and shall turn over such
monies to the Treasurer immediately.
Further, the Recording Secretary shall perform such other duties as he
might be assigned by the President, or might be required by these By-Laws.
Corresponding
Secretary. The Corresponding Secretary
shall handle the correspondence as directed by the President. He shall receive all applications for
membership as well as monies for dues.
He shall maintain a list of members and their names and addresses. He shall furnish the Recording Secretary
with the names and addresses of all members and turn over to the Recording
Secretary all monies received from whatever sources.
Treasurer. The Treasurer will be responsible for
maintaining detailed records of all receipts and expenditures of money by the
Corporation. All monies coming to the
Corporation will be turned over to the Treasurer, who will record them and
deposit them immediately in the Corporation's account at the Bank designated by
the President. He shall disburse all
monies at the request or direction of the President, and shall co-sign all
checks. He shall file a photocopy of
each monthly bank statement and an itemization of each receipt and disbursement
with the Recording Secretary, who will file it with the minutes of the monthly
meetings.
ARTICLE VII. ELECTIONS.
(1) Nominations. A Nominating
Committee shall be elected at the September monthly meeting to present in
October a slate of candidates for Offices and for all seats on the Board of
Directors which will become vacant, and which will be voted upon at the annual
November meeting. Candidates must be a
member in good standing to qualify for election as an Officer. In addition to the slate of candidates
offered by the Nominating Committee, nominations may be made from the floor.
(2) Elections. Elections shall
be held at the Annual Meeting in November, and election shall be by majority
vote of qualified members present and voting.
ARTICLE VIII. FISCAL YEAR.
(1) The Fiscal Year of Beaufort County Genealogical Society
shall be from 1 January to 31 December.
ARTICLE IX. PROHIBITION
AGAINST SHARING IN CORPORATE EARNINGS.
(1) No member, director, officer, employee, member of a board or a
committee, or any other private individual shall receive at any time any of the
net earnings or a pecuniary profit from the operations of this corporation,
provided that this shall not prevent the payment to any such person of such
reasonable compensation for services rendered to or for the Corporation in
effecting any of its purposes as shall be fixed by the Board of Directors.
ARTICLE X. AMENDMENTS.
(1) These By-Laws may be amended at any regular meeting of the members
of the Corporation, by a two-thirds vote of those present and voting, provided
that the amendment has been submitted in writing at the previous meeting.
The By-Laws of the Beaufort County Genealogical Society are
amended to read as follows:
(2) Types of Membership.
Individual and Family (2 members at same address) Memberships shall
entitle the members to attend meetings and to join with other members
collectively and individually to carry out the purposes to the Corporation. Family memberships will receive only one
issue of Pamteco Tracings and only one mailing notice while having full voting
rights and 2 free queries for each member annually.
(3) Membership dues. There are
dues for admission as a member.
Individual dues shall be $10.00 annually and Family membership shall be
$15.00 annually.
Submitted by Louise Cowell 7 Feb 1989.
Approved March 1989.
(1) Membership. The Board of
Directors shall consist of five members.
Of these five members, two shall serve terms of three years each; one
shall serve a term of two years; and two shall serve terms of one year each.
(a) The current President of the Beaufort
County Genealogical Society shall serve on the Board of Directors, but
shall not serve as Chairman of the Board.
(b) The immediate past President shall be
appointed to a term of not less than one year on the Board of Directors if not
already serving on that body.
Submitted by Nominating Committee 1-4-94.
Approved 2-1-94.
The By-Laws of the Beaufort County Genealogical Society are
amended to read as follows:
(4) Meetings. The Board of Directors shall meet at a
minimum of once per calendar year, and additionally when requested to meet by
the President. A meeting of the Board
of Directors may also be called at the request of two or more directors of the
current Board.
Submitted by John H. Oden, III 1-4-94.
Approved 2-1-94.